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MNG E-Invoice

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What is InvoiceNow?

Invoice Now is a nationwide E-invoicing method operating on the open standard PEPPOL network that facilitates the direct transmission of invoices in a structured digital format across finance systems.
 

PEPPOL is a standard established for trading partners to exchange invoices or credit memos (e-Invoice) over a common computer network, hereby known as PEPPOL network.

Watch the video to get an idea of how e-invoicing can help you.

SG E-Invoice
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IMDA has launched the nationwide Pan-European Public Procurement Online (Peppol) e-invoicing network on 9 January 2019 with certified Access Points and Solution Providers offering services to assist businesses increase productivity, reduce cost, minimize data errors, get payments on time and ultimately build a strong foundation for digitalization.

For more information on Singapore's Nationwide e-Invoicing Framework, please visit IMDA's official website.

Get onboard IMDA's Nationwide E-invoicing Framework with MNG!

Letter of Authorisation for Registration of PEPPOL Identity and Transmission/routing of E-invoices"

MY E-Invoice
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​Electronic invoicing, also referred to as e-invoicing, is gaining widespread acceptance globally, and Malaysia is actively embracing this digital transformation.

In Malaysia, e-invoicing is a key component of the government's efforts to encourage businesses to adopt digital practices and move towards a paperless operational environment. It involves electronically billing clients for goods or services, typically using email or other electronic channels.

A significant advantage of e-invoicing in Malaysia is its alignment with the country's digital tax monitoring objectives. With the introduction of the Sales and Service Tax (SST) by the Malaysia Royal Customs Department in 2018, e-invoicing provides businesses with a streamlined approach to calculate, track, and promptly settle this tax in real-time.

As part of its strategy, Malaysia aims to enforce a mandatory e-invoicing system for all taxpayers, irrespective of their sales turnover, starting in July 2025. The implementation will be gradual, commencing in August 2024 for taxpayers with an annual turnover of MYR 100 million or more.

To facilitate the transition, the Malaysian Inland Revenue Board (IRB) has devised two mechanisms for taxpayers to submit their e-invoices to the IRB:

  1. MyInvois Portal: This is a user-friendly web-based portal that enables taxpayers to manually create and submit e-invoices, either individually or in batches.

  2. API Integration: Taxpayers have the option to integrate their e-invoicing systems with the IRB's system, automating the transmission of e-invoices.

Taxpayers can choose the mechanism that aligns with their business requirements, providing flexibility in compliance with the upcoming e-invoicing regulations.

Get Paid Faster

Accelerate payment cycles for both buyers and suppliers through universal e-invoicing standards and immediate delivery, ensuring swift validation, processing, and payment time.

Improve Efficiency

Eliminates manual data entry, reducing errors and speeding up processing times. This streamlines resource allocation, enabling seamless and accurate invoice transactions without the need for manual data entry or paper handling.

Reduced Cost

Apart from reducing costs by cutting down on printing, mailing and storing of invoices, e-invoice also contributes to the GoGreen initiative of improving climate issues.

Transact Internationally Seamlessly

Simplify e-invoice transactions using IMDA standards within the InvoiceNow network, ensuring effortless communication with local and international businesses.

Benefits of E-Invoice

Benefits of E-Invoice

Embrace your E-Invoice future with MNG!

  • What is InvoiceNow?
    InvoiceNow is a nationwide e-invoicing method operating on the open standard PEPPOL network that facilitates the direct transmission of invoices in a structured digital format across finance systems. PEPPOL is a standard established for trading partners to exchange invoices of credit memos (e-invoice) over a common computer network, hereby known as PEPPOL network.
  • How is InvoiceNow different from my existing invoicing method?
    Presently, your invoices may exist as hard copy documents or PDF files transmitted through email or traditional mail. Both parties must engage in manual processing to input invoice details into their respective systems, a time-consuming task prone to human error. InvoiceNow alleviates this burden by streamlining the process, offering a more secure means of invoice exchange. E-invoices are encrypted and sent directly through the Peppol network to the recipient's InvoiceNow-approved system, reducing the need for manual intervention.
  • Is InvoiceNow e-invoicing and PEPPOL e-invoicing different?
    No, InvoiceNow e-invoicing is based on the Peppol business document standard and operates over the Peppol network and allowing enterprises to digitally transact with other linked companies on the Network.
  • Is InvoiceNow secure?
    Yes, InvoiceNow is a secure network. It uses the Peppol network to send e-invoices between accounting systems. The Peppol network employs encrypted transport using SSL and a Public Key Infrastructure (PKI) to safeguard the security and integrity of data.
  • Do I have to be a part of the Peppol network to send InvoiceNow invoices to the Government via the Peppol network?
    Yes, it is essential to be a part of the Peppol network to generate InvoiceNow invoices for the Government through this network. AGD has created a guide detailing the process and the necessary compliance requirements. The guide can be found here: https://www.vendors.gov.sg/doc/Guide-E-invoice_Submission_via_InvoiceNow.pdf?ver=1.2
  • Can the government access the information in my invoices?
    No, as per existing regulations, the government does not have the capability to view or monitor your e-invoices. The transmission of e-invoices occurs directly between the sending and receiving Access Point providers on a peer-to-peer basis. SGNIC (Singapore Network Information Centre) manages a central directory of businesses within the network. This directory is crucial for Access Points to determine the appropriate destination Access Point for routing e-invoices, similar to how SGNIC maintains DNS addresses for Singapore registered domains, ensuring that entered URLs lead to the correct webpages.
  • How can I ascertain whether my suppliers and partners are connected to the PEPPOL network?
    You can conduct a search for your Peppol Ready suppliers, partners, and customers through this platform. If you wish to specifically identify Peppol Ready businesses registered in Singapore, you can search by name or UEN number. Please remember to include "0195:SGUEN" before the UEN number in your search string (e.g., search for "0195:SGUEN" <<UEN Number>>).
  • Is it possible to send and receive InvoiceNow invoices across borders? How will this affect my business dealings with international clients?
    You have the capability to send and receive InvoiceNow e-invoices with businesses in different countries, provided they are connected to the Peppol network.
  • Is it possible to retract an e-invoice once it has been sent? What steps should be taken if I need to recall an e-invoice?
    No, once e-invoices are sent, they cannot be recalled. The InvoiceNow network operates in a manner similar to email; once an invoice is created, finalized, and transmitted across the network, there is no feature or function to retrieve the sent invoice. To rectify an incorrect invoice, we recommend that the supplier issues a credit note referencing the erroneously sent invoice to nullify the inaccurate data elements. Alternatively, the supplier can instruct the recipient of the e-invoice to disregard the received incorrect document and resend a new and accurate one. To minimize such issues, senders can consider saving the invoice as a draft, allowing for a review of details before finalizing and sending it to the customer.
  • What is Malaysia e-Invoice?
    Malaysia e-Invoice is a file created in format notified by IRBM, which a related system can automatically process.
  • What transactions are covered under e-invoicing?
    e-Invoicing in Malaysia covers transactions such as Business to Business (B2B), Business to Customer (B2C), and Business to Government (B2G).
  • Is e-Invoice applicable to transactions in Malaysia only?
    No, e-Invoice is applicable to both domestic and cross-border transactions. The cross-border transactions include import and export activities
  • What documents are covered under e-invoices?
    Invoices, credit notes, debit notes and refund notes fall under the scope of Malaysia e-invoice.
  • Will all businesses be required to issue e-Invoice?
    Yes, all businesses will be required to issue e-Invoice in accordance to the phased mandatory implementation timeline, which is based on the business’ annual turnover or revenue threshold.
  • At what point should I initiate the generation of e-invoices?
    IRBM initially intended to roll out mandatory e-invoicing in stages. Nevertheless, the 2024 Budget revealed a postponement in the compulsory implementation of e-invoicing by the government. Below is the updated e-invoicing timelines for Malaysia:
  • Is it possible to void the invoice that has been submitted to IRBM?
    Yes, the seller has the ability to cancel the e-invoice within a 72-hour period from the time of its generation.
  • Is it possible to make changes to an e-invoice on MyInvois Portal once it has been validated by IRBM?
    No, the appropriate course of action for the seller is to cancel the existing e-invoice and issue a new one.
  • Does the invoice number change upon validation by IRBM?
    No, the invoice number remains unchanged. Nevertheless, subsequent to IRBM's validation and clearance, the seller will receive an e-invoice featuring a Unique Identifier Number.
  • What information is included in the QR code of the e-invoice?
    The QR code provides a link to the validated e-invoice. This link can be utilized to access the e-invoice through the MyInvois portal.
FAQs
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